Once each team has voted the process is repeated for the entire ART with everyone expressing their confidence in the collective plan, as illustrated in Figure 5. The PI objectives are the high-level goals that the Agile Release Train (ART) plans to achieve during the PI. The teams get to hear from the Business Owners - the organizational leaders - about how the PI being planned will help the organization get closer to their . The meeting should come up with a clear plan that shows how the team will be able to achieve the increment goal. What are two SAFe primary opportunities for driving relentless improvement? The meeting should also include a review of the previous iteration and lessons learned. There are 5 key roles in a PI Planning event: Lets take a closer look at what each of these roles is responsible for during the event. Potential issues and risks are identified, discussed, and either owned, resolved, accepted, or mitigated. Keep up with the latest tips and updates. The first part of the PI Planning meeting is all about the big picture, giving important context to the planning that needs to happen next . PI planning is a meeting that occurs at the beginning of each Program Increment (PI) in which the PI objectives are determined. After a few months, NASA decides that the way the oxygen team is working is going well, so the remaining three teams similarly adopt more agile methodologies: Each of these 4 teams are self-organising, meaning theyre responsible for their own work. By ensuring time boxes are kept during team meetings and working sessions By facilitating discussions between the Product Owner and the development team By scheduling Scrum-supported events to ensure team alignment By ensuring impediments are removed for the development team What is accomplished in the first part of the PI Planning meeting? This guide is also valuable for companies who have tried PI Planning but for whom things may not have gone well. ), Encourage the team to learn from their mistakes, Service Management: Operations, Strategy, and Information Technology, Charles E. Leiserson, Clifford Stein, Ronald L. Rivest, Thomas H. Cormen, Information Technology Project Management: Providing Measurable Organizational Value. What is the purpose of Iterations and Program Increments? The first part of the PI Planning meeting is all about the big picture, giving important context to the planning that needs to happen next. This session should take around 1.5 hours. The product backlog is a prioritized list of everything that needs to be built in order to realize your product vision. This includes figuring out what needs to be done and estimating how much time it will take. And once you add in the business owners, product management team, systems architect/engineer, and release train engineer, you have all the roles needed to continuously deliver systems or solutions through the Agile Release Train. What is PI Planning in Scrum? Why is it important for a Scrum Master to be a servant leader ? And the framework itself may present a challenge to some organizations. During PI Planning, who owns feature priorities? Quick definition: SAFe or the Scaled Agile Framework is a series of guidelines and practices designed to help bring agility into larger organizations, across all teams and levels of the business. register? The cookie is used to store the user consent for the cookies in the category "Performance". Schedule: The team should develop a schedule for delivery and identify any dependencies that need to be managed. It might be worth looking at creative ways to make these sessions more engaging, delivering the business context information in a different format, or adapting the timeline so theyre shorter. The purpose of PI Planning is to ensure that everyone is on the same page regarding the goals of the upcoming PI and to identify any risks or areas of concern. Making sure every participant has immediate visibility on the information makes it easier to map cross dependencies and avoids storing the info in 10+ different places. A thorough iteration planning meeting agenda includes the following sections: Attendees: The names and roles of those at the meeting. Everyone in the room needs to vote by raising a hand (and fingers). It may not always be practical for the entire Agile Release Train (ART) to collocate however, and in our current times COVID-19 has created a situation where this isnt an option. Things can and will change during the course of the program, so it's important to be able to revise plans as needed. Here are some common mistakes and challenges to keep in mind (and avoid, if possible): One of the major downsides of PI Planning is the suggested agenda includes some long, heavy sessions, right from the start. The first day of the PI planning started with an introductory word from the business owners, followed by the Strategy and Vision presentation, and an overview of the logistics of the day. Future product development tasks cant be predetermined. Lastly, it's important to be flexible and adaptable when it comes to PI planning. Speaking of projects, these had a habit of conflicting - one team would release something and then it would break something in another teams project. To understand the impact, lets look at some numbers. Failing to effectively run a PI Planning meeting can have dire consequences for product development. Or, perhaps more accurately, it lays down the tracks for the train to make sure all the train cars go in the same direction. This cookie is set by GDPR Cookie Consent plugin. Draft the project timeline and milestones. PI Planning (or Agile Program Increment Planning) is a 2-day event that takes place at the beginning of an organization's Program Increment; it is a key extra step in Agile project management. We'll cover: The complete PI Planning solution for Jira. During which event are the team PI objectives agreed? Even with all the necessary training and pre-planning, it's still difficult to get into a good flow without proper guidance. Any presenters will also need to get content ready for their presentations. Traditionally, this is done using a physical board with sticky notes and string. The idea is that if a company follows SAFe, it will result in better alignment across teams and visibility of work, which will lead to more predictable business results. Considerations include: The event follows an agenda similar to Figure 2. Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features. What is the function of the program counter What is accomplished in the first part of the pi. The cookie is used to store the user consent for the cookies in the category "Other. Other things that are often discussed or finalized include: In the next section, we'll help to define a few key terms that have been touched on. The most common pattern for a PI is four development Iterations, followed by one Innovation and Planning (IP) Iteration. Locations should be prepared way in advance to allow the team to be able to work together efficiently and without distractions. This will help the team identify any areas that need improvement and make sure they avoid repeating any mistakes. PI Planning is facilitated by the ARTs Release Train Engineer (RTE). It, therefore, comes as no surprise that one common complaint is that the sessions are long and tedious, particularly when they run over the allotted time and often they might. How does the Scrum Master provide the most value to the team? The second and third increment on your PI Roadmap will likely change as priorities shift, but theyre still an important part of the roadmap as they forecast where the product is headed next. What are the three examples of new coaching behaviors? Establish a timeline. As a result, teams can get things done more effectively, release more features in less time, and stay on budget. Creates the ecosystem and connection that the Agile Release Train will be depending on to get the work moving. Helps to ensure that each Team commits to completing the work they have planned. SAFe Scrum Master Executive briefing defines the current business context. Be the first to add a comment! What is accomplished in the first part of the PI Planning meeting?-Items are selected from the Program Backlog-The Scrum Master decides how much work can be accomplished-All tasks are defined-The Product Owner defines the iteration goal. I love Mark Richards' description of . Why is it important for the Scrum Master to help the team focus on daily and iteration goals? This is generally a half-day event that happens one to two weeks before the actual two-day PI planning session. It should be organized by the team and for the team alone. If you want to succeed at PI Planning, make sure you dont skip over the prepwork. Agile PI Planning, which stands for Agile Program Increment Planning, is an additional step to Agile project management. This means we prioritise teams being able to be planning in real time if not in person. The best way to get a picture of what happens during PI Planning is to take a look at an agenda. What is accomplished in the first part of the PI Planning meeting ? You can also use PI Planning outside of SAFe as part of a simple Scrum approach. Why is a confidence vote held at the end of PI Planning? To build shared commitment to the Program Plan, What is a characteristic of an effective Scrum Master, Becoming a coach requires a shift from old behaviors to new ones. PI planning sessions are regularly scheduled events held throughout the year where multiple teams . What is a pre-PI Planning event and when is it needed? (Choose two.). 13 Mins. Only then can the team truly be ready to plan for the upcoming meeting. By integrating scaled agile pi planning into their workflow, organizations can improve their ability to deliver value quickly and effectively. Boulder, CO 80301 USA, Privacy Policy What is the key Scrum Master responsibility when estimating stories? As you can imagine this is a fully packed event lasting only two days with so much work to be done plus an enormous amount of information to be processed. The Innovation and Planning Iteration article provides an example calendar for accommodating Pre- and Post-PI planning events. A Product Managers job is to understand the customers needs and validate solutions, while understanding and supporting portfolio work. How does SAFe handle the "fear of conflict" team dysfunction? They need to make a change to speed things up, make the most of their resources, and minimize budget blowouts. 2023 Scaled Agile, Inc. All rights reserved. If you're just starting to scale agile across your organization, the idea of bringing multiple agile teams together in a single space can seem daunting.Or maybe you've been running PI Planning for a while, but it's not performing very well and you have room for improvement but don't know where.Fea. Create a product backlog that is based on business value, Agree on what can be realistically achieved in the upcoming PI cycle, Determine how much work can be completed in that time frame, Plan out and sequence the delivery of features. And theyll cover off whats coming up, including milestones and the next 10 features that are coming up. . SAFe Product Owner / Product Manager By providing facilitation to breakout groups focused on specific problems. The good news here is that theres no one size fits all approach to PI Planning, so think about how you could adopt the ideas and principles and make it work for your organization and context. A PI may last for 8-12 weeks while the PI planning event generally lasts for 2 days. You might set up a main headquarters for hosting the leadership group and nearby teams, and then fly distributed workers into their nearest remote location. Preparation is particularly required across these three core areas; Logistics readiness is an important part of preparing for PI Planning in agile. It is crucial to see to it that all attendees are content-ready. Anything else youd like to know about PI Planning? Any event is vulnerable to tech mishaps, but if youre streaming audio and video to a distributed team, this can really impact on the flow of the event. PI Planning has a wide scope. On the flip side, without PI Planning, teams dont have structured communication. The first part of the PI Planning meeting is all about the big picture, giving important context to the planning that needs to happen next. It goes way beyond the team level to include every stakeholder. When the Feature's return on investment has been realized. What is accomplished in the first part of the PI Planning meeting? We also use third-party cookies that help us analyze and understand how you use this website. Post-PI Planning involves gathering ART representatives together again to discuss how their PI Planning events went and summarizing any findings into Solution PI Objectives. Lead team efforts in relentless improvement. When you have a large ART of, say, 12 teams, thats a lot of draft plans to present and review. 1. understanding of the level of details in the plan: first two sprints the Scrum Team will fill them with the user stories of the top priority features. PI planning is intended to be a highly collaborative event where teams take ownership of the suggested Features and work with their Product Owners to identify, estimate and elaborate the Features and their Stories. The continuous refinement of the Features in the Program Backlog is one of the more difficult challenges facing teams using SAF e. Question everything you have done in your previous PI planning. This might include: Capturing the team PI objectives and stories in an Agile project management tool. Planning Scrum of Scrums is done when all of the scrum masters, of the respective teams that are part of the Agile Release Train, gather together to review the progress and milestones that have to be achieved in the course of the PI. As Scaled Agile says, "if you are not doing it, you are not doing SAFe.". Speaking of software, its (finally) time to talk about Jira! NASA decides they want to see if agile can help these teams do better work. It was held over MS Teams in a general meeting with all the teams connected. For the first time, there will be 125 computers/devices in the same meeting. Stop by our booth for a live demo of Easy Agile Programs. To review the Agile Release Train's progress toward its PI Objectives. Or, perhaps more accurately, it lays down the tracks for the train to make sure all the train cars go in the same direction. https://www.linkedin.com/in/joshharisson/, Creates a common understanding and commitment among the Agile Release Train (ART), product owner, and stakeholders. What foundational issue most often leads to team dysfunction? When you hear people talking about team of teams or scaled agile, they mean taking agile beyond a single team, and asking more teams to join in. Large-scale SAFe development is a finely tuned machine that must be maintained. They help the team estimate their capacity for Iterations, finalise Team PI Objectives, and manage the timebox, dependencies, and ambiguities during Team Breakout sessions. Theyll talk about any changes that have occurred since the last PI Planning session (usually around 3 months prior). Scaling Agile across teams helps organizations deliver larger . SAFe Advanced Scrum Master They facilitate preparation for events (including PI Planning) and prepare System Demos. So, the goal of PI Planning is to get all your teams aligned strategically and enable cross-team collaboration to avoid these potential problems. The team asks enough questions that they can turn a high-level user story of the product backlog into the more detailed tasks of the sprint backlog. If its less than three, the team reworks the plan. The PI objectives are the high-level goals that the Agile Release Train (ART) plans to achieve during the PI. First, decide if planning a meeting . It may, or may not, be maintained (manually) after planning is complete. Post author: Post published: 23 May 2022 Post category: marc smith osu Post comments: lord and lady masham felicity and mark lord and lady masham felicity and mark What is the difference between a PI Roadmap and a Solution Roadmap? PI Planning is the first time many of these really big companies get their teams together in a room or on the same call and talking to each other. What usually happens is that key people get together from the Solution Train, along with representatives from the ARTs and relevant suppliers. What is a common reason why a team is unable to estimate a story? The Participants of the PI Planning meeting are all the team members, the business clients or the stakeholders the managers if any and product owners. . The Development Team decides how much work can be accomplished. Product Management uses the program PI objectives to update the roadmap and will improve the forecast for the next two PIs, based on what was just learned. The best way to use Jira for PI Planning is to use an app like Easy Agile Programs to help you run your PI Planning sessions. However, large Value Streams may contain multiple ARTs and suppliers. Bigger companies (often with thousands of developers) cant keep up with the innovation of smaller, more nimble startups. Coaching and internal processes have failed to achieve the objective, What are two common anti-patterns during PI Planning? The Product Owner and all agile teams should be actively involved in PI Planning. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. Some teams will change the standard PI Planning agenda to fit multiple timezones, which could mean starting the event earlier or later for some, or even running it across 3 days instead of 2. A better way to look at this plan is as a set of objectives that the teams are committing to. It happens during the team breakouts sessions of the PI Planning event. PI planning or "program increment planning" is a method for strategizing toward a shared vision among teams. So, whats the Solution Roadmap all about? Teams leave the PI planning event with a prepopulated iteration backlog for the upcoming PI. All you need is more than one agile team to make it worthwhile. This website uses cookies to improve your experience while you navigate through the website. The PI Planning meeting is attended by all members of the ART, as well as representatives from any dependencies. These four will be followed by one innovation and . These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. What is accomplished in the first part of the PI Planning meeting? Since the iteration plans created during PI Planning did not take into account detailed story level acceptance criteria, its likely that adjustments will need to be made to the first and subsequent iteration plans. After the planning event is done, the RTE and other ART stakeholders summarize the individual team PI objectives into a set of program PI objectives (Figure 7) and use this to communicate externally and to track progress toward the goals. That way, theres more time for team planning and collaboration. Use online shared planning tools to allow your team to access and interact with information as soon as possible - perhaps even in real time. Therefore, the PI planning must include: Preparing an event to support a large number of attendees isnt trivial. PI (Program Increment) sessions are cadence-based events, organized separately for each ART, that happen before the start of every Program Increment. Well come back to this guide and make it even more epic in the future. From there, these massive companies can speed up their processes, work more efficiently, compete with newer and more nimble companies, and stay viable. Well talk more about how you can use Jira for PI Planning towards the end of this guide. Provides transparency into PI Objectives for all members of the ART. Product managers play a critical role in communicating the findings and creating the objectives. It's important to ensure that there is a good agreement on the priorities among the owners of the business or product. (Choose two). 3. The commonly followed pattern for a Program Increment is four development iterations. It can take 3-4 years for these bigger, more complex companies to launch a new feature, which slows down customer delivery. Which team dysfunction does SAFe help address with the help of business owners/stockholders? PI Planning has a standard agenda that includes a presentation of business context and vision, followed by team planning breakoutswhere the teams create their Iteration plans and objectives for the upcoming Program Increment (PI). a) Iteration Retrospective. Iteration Goal: What are you trying to accomplish in this iteration? Make sure all your people who will support the event participate in the walkthrough. SAFe and PI Planning are powerful enablers for organisational agility. Dont worry - its very do-able and ideal for organizations with distributed teams or flexible work arrangements. Now that weve covered off the why, lets dig a bit deeper into the what. This agenda has been sent to all the . Meeting minutes don't need to include everything everyone said. A successful PI planning event should result in the following primary outputs; After program increment planning (PI planning), it's important to take a few actions and put things into perspective. Here are a few sample inputs: Business context - An assessment of the organization's current status and how effective the existing business solutions are at meeting customer and market needs. This is a new experience. Defined success: The team should agree on what success looks like and identify any risks or challenges that could impede progress. The Product Owner defines Iteration goal. Neither images nor text can be copied from this site without the express written permission of the copyright holder. Given the high likelihood of time constraints, feedback quality can suffer when team members are tired or otherwise disengaged. d) Inspect and Adapt workshop. A servant leader knows that his or her own growth comes from what? PI planning should be revisited and updated as needed throughout the course of the increment or iteration. Leverage your PI planning meeting agenda and your virtual breakout room layout to do your walkthrough. . Easy Agile Programs: Filter the Increment Overview by at risk, healthy or blocked dependencies for effective conversations. Its a way for teams to plan and organize their own work and tackle user stories and tasks in smaller time boxes. SAFe for Teams Face-to-face is ideal, but when thats not possible, the next best thing is to livestream audio and video from the event and from participants. Tips for distributed teams and remote PI Planning. There are a lot of advantages to using a digital program board like Easy Agile Programs, which integrates directly with Jira. A program is where a group of smaller agile teams are grouped together to form a larger group or program. An iteration planning meeting agenda helps the team accomplish the meeting's objective within the timebox constraints. The Release Train Engineer is a servant leader and coach for the ART. . How can a Scrum Master support a Problem-Solving Workshop? Covid-19 has changed the way we work irrevocably. The PI Planning event is a two-day intense planning session that brings together all of the teams, stakeholders, and product owners/managers in one location to analyze the program backlog and establish the business's path. Its not quite the same as having them in the room with you, but its pretty close. What is accomplished in the first part of the PI Planning meeting? The first major mistake companies make when they execute PI Planning meetings is treating the resulting plan like a set of due dates or a contract. Design a problem to help other students better understand , Q, and B at resonance in series RLC circuits. Why is a confidence vote held at the end of PI Planning? Day 1 usually kicks off with a presentation from a Senior Executive or Business Owner. Aligns the delivery of value with stakeholder expectations. First meeting held last Saturday at the Creekside-Clock Restaurant!!! There is no magic in SAFe . They take their teams PI objectives, iteration plans, and risks back to their regular work area. Plan for and track risks and dependencies. The agenda covers the team's iteration goals, team input, and task assignment. Facilitate the coordination with other teams for dependencies. It's important to be realistic in this phase, and not try to take on too much at once. Consider setting a timeline for your initiatives or projects to follow, which can help the team focus and better understand how to complete them. The event starts with each ART summing up their previous program increment and accomplishments to set the context. Leading SAFe how to prepare for distributed PI Planning, Register for a Easy Agile Programs product demo, previous blog about streamlining your workflows with better PI Planning software, 2 full day events run every 8-12 weeks (depending on the length of your increments), Product Managers work to prioritize the planned features for the increment beforehand, Development teams own user story planning and estimation, Engineers and UX teams work to validate the planning, The goal is to align the teams to the mission and each other, Technology is used to allow distributed teams to participate (if needed), When youre touching a system or a code repository, you need to know how its going to impact another team, You might need to do some work to enable another team to work on their feature first (and vice versa), Upcoming PI features from the Program Backlog, Meet every 10 weeks and discuss the features they are planning to work on, Get product managers to combine backlogs and prioritize together, Share resources across the teams, as needed, Map dependencies and coordinate joint releases, The current increment (work thats committed), The next forecasted increment (planned work based on forecasted objectives), The increment after that (further planned work based on forecasted objectives), Establish and communicate the annual calendars, Get everything ready (including pre and post PI Planning meetings), Create Program PI Objectives from Team PI Objectives and publish them, Getting copies of the objectives, user stories, and program board into your project management tool (like Jira), Chatting about meeting times and locations for daily stand-ups and iteration planning, Making sure that everyone has their belongings and leaves the event rooms clean when they go, Set up a digital Program Board (no more string and sticky notes! Where possible this involves physical collocation, and these large scale PI planning events now take place within many enterprises around the world. Implementing SAFe So if you have any questions about PI Planning or you notice theres an aspect we havent covered yet, let us know over on Twitter! Execution of the PI begins with all the teams conducting planning for the first iteration, using their PI plans as a starting point. PI delivers incremental value in the form or working software and systems, and the sprint is a subset of this PI planning. Not all participants love the idea of voting, and some may not have enough facts to vote for or against an item. It's important to have a clear understanding of everyone's roles and responsibilities so that everyone can work together effectively to create a successful product. Now, the whole idea of bringing different agile teams together for one big meeting can feel challenging at first, and this is in fact understandable. From there, you can start filling in your product backlog with specific features and tasks. When is PI Planning held? Effectively plan each team's work for the PI time period. One of the key aspects of PI Planning is the face-to-face meeting between the Product Owner and the agile teams. What is an example of SAFe Scrum Master servant leader behavior? Which species has an atom with a nonzero formal charge? Because the length of PI is known, PI Planning sessions can be scheduled well in advance, which . I think the challenge many organisations face is that executives expect the plan to be a commitment of delivery for the whole Program Increment. Items are selected from the Program Backlog. Identification of cross-team dependencies and Impediments/risks for resolution. Day 1 usually kicks off with a presentation from a Senior Executive or Business Owner. Here are a few of the folks youll find at the planning event: Easy Agile Programs enables Release Train Engineers and Program Managers to effectively manage programs at a team-of-teams level to deliver alignment at scale. For example, there might be 4 teams working on a NASA spaceship mission to Mars. If multiple scrum teams want to work better together (but arent necessarily operating within SAFe), they could adopt a version of PI Planning. The advanced topic article, Distributed PI Planning with SAFe, provides additional guidance and considerations for successfully managing these scenarios. Even more precisely, it sets the tracks for the train to ensure that all rail cars (scrum teams that are a part of ART) travel in the same direction. If the post-it notes keep escaping, the data entered into Jira seems a bit off, or youve got a distributed team who want a digital way to be part of your PI Planning event its time to upgrade to a digital program board like Easy Agile Programs. $a.\mathrm{I}_2 \quad b.\mathrm{SF}_4 \quad c.\mathrm{COCl}_2 \quad d.\mathrm{C}_2 \mathrm{H}_4 \quad e.\mathrm{CH}^{-}$. Plus, if anyone votes using just one or two fingers, theyll have the chance to share the reasoning. Sitting in one big room for two full days, with potentially over 100 team members across the organization, can be taxing. Each team conducts a fist of five vote. This agenda might be perfect for you, or you might tweak it based on your teams needs. Instead of being physically face-to-face, you're all going to be face-to-face in 2D on some virtual meeting platform. If somethings not working, fix it. Which of the following molecules possesses a double bond? It allows multiple agile teams to come together, refine their goals and ensure that they are on track to reach them. When working with an Agile team, what is expected from Product Management? Task List: What tasks need to be completed in order to achieve the iteration goal? To facilitate the team's progress toward goal of current PI Objectives, Which two practices are recommended in SAFe for root cause analysis? You also have the option to opt-out of these cookies. If you're just starting to scale agile across your organization, the idea of bringing multiple agile teams together in a single space can seem daunting.Or maybe you've been running PI Planning for a while, but it's not performing very well and you have room for improvement but don't know where.Fea. If none do, so state. (Choose two.). Before your first session kicks off, communicate about when its acceptable to talk and when teams need to use the mute button. The PI Planning meeting is a two-day event in SAFe methodology where proper planning is done. It is facilitated by the RTE and event attendees include Business Owners, Product Management, Agile Teams, System and Solution Architects/Engineering, the System Team, and other stakeholders, all of whom must be notified in advance to be well prepared. A common question we get asked is: There are a few different types of roadmaps in SAFe, so its important to understand the differences and what each roadmap is meant to do. The goal of Lean is to deliver the maximum customer value in the shortest sustainable lead time while providing what else? Input and Output of PI Planning. This is often referred to as a sprint. A Items are selected from the Program backlog. An effective SAFe Scrum Master elevates people problems with strict confidence to the appropriate levels when necessary, but only after what has happened? Necessary cookies are absolutely essential for the website to function properly. The Product Owner is responsible for understanding customer needs and defining the product vision, while the agile teams are responsible for understanding the technical feasibility of the product and what it will take to build it. The 2 days agenda to be accomplished, PI is a learning opportunity. Alternatively, the RTEs of the involved trains may talk with each other to raise issues that are then resolved in each ARTs specific management review and problem-solving meeting. Descriptions of each item follow. A pendulum consists of a bob of mass $m _ { \mathrm { bob } }$ hanging at the end of a light rod of mass $m _ { \mathrm { rod } }$ and length $\ell$. They present the plans, explain their objectives, and share milestones and expected timelines. Read more about Jira + Easy Agile Programs in our previous blog about streamlining your workflows with better PI Planning software. So, at this point, we have a clear picture of what happens during and before a PI Planning event, but what about afterwards? Any person voting two fingers or fewer should be given an opportunity to voice their concerns. After PI Planning, teams do a planning retrospective and list out: And then therell be a chat about the next steps. Whether youre adopting all 5 levels or just essential SAFe, the foundation of your transformation and the driver for everything is the PI Planning ceremony. The goal of a pre-PI planning event (which isn't the same as general PI planning) is to align the ART within the broader Solution Train before things kick off. Well help destroy the myths and crack the code to running successful and effective SAFe PI Planning sessions. The confidence vote is all about making sure that the attendees are in alignment and that they agree that the plan in its current form is do-able within the given timeframe. So what does PI planning stand for in agile? The key agile pi planning objectives include: No comments yet. If they dont, they face not surviving. The agenda allows an hour to talk about the current state of the business. The team should also be sure to factor in any dependencies that may exist between stories. except maybe for PI Planning. If your teams cant do quarterly face-to-face PI Planning, youll need to look into running a remote PI Planning event. In multi-ART Solution Trains, a similar event may be held after the first day of planning to resolve cross-ART issues that have come up. Weve put together this complete guide to PI Planning in 2022. Your California Consumer Rights. PI Planning or Program Increment Planning can be said to be the heartbeat of the Agile Release Train (ART). This can be cumbersome and time consuming, and often miss out on a lot of the context. Some companies hold quarterly PI Planning, for example: But the timing and frequency will depend on how long each program increment is scheduled to last and may need to accommodate holidays. Which two actions are part of the Scrum Master's role in PI Planning? These are: Business context; Roadmap and vision During PI planning, teams identify and commit to delivering value-based objectives and work items. That means the facilitators, people who will monitor the communication channels, those who will be gathering notes, data and documents, and your technical . These cookies track visitors across websites and collect information to provide customized ads. What does SAFe have to do with PI Planning? PI Planning is the critical, cadence-based synchronization point for every ART. Build customer empathy with your team in Jira. C. The Scrum Team defines the Sprint Goal. Holding the event during the IP iteration avoids affecting the scheduling, or capacity of other iterations in the PI. So in simple terms, a program is a group of agile teams. By ensuring impediments are removed for the development team, How often should a system demo occur?-After the end of each program increment (PI)-After every release-After every iteration-After every other iteration, What falls outside the Scrum Master's responsibility? Large-scale SAFe development is a finely tuned machine that must be maintained. At this point, youve got all the key definitions, you know what needs to happen during a PI Planning event and who needs to be involved. A Professional theme for architects, construction and interior designers During PI Planning, teams use a Program Board to plan out their work and map dependencies. Thats because it forms the foundation of the Scaled Agile Framework. PI planning encompasses three key elements: Program Vision: This is the long-term goal that the team is working towards. Indeed many ARTs have been successful in creating a hybrid situation where several teams join remotely, as shown below in Figure 1. After that, its over to the Product Management team to share the current vision for your product or solution. What should we do to prepare for PI Planning? In a PI planning event, teams, stakeholders, and project owners are assembled to review a program backlog and determine what direction the business will take next. Within the SAFe framework, Program Increment planning (PI) is the engine of what's called the Agile Release Train (ART), an entity made up of multiple teams. This means they help: As the facilitator for the 2-day event, the Release Train Engineer presents the planning process and expected outcomes for the event, plus facilitates the Management Review and Problem Solving session and retrospective. But whether your team is distributed across multiple timezones or a couple of team members cant make it on the day due to sickness or something else, its a good idea to record the event, too. This might add to the list of risks, require some re-planning, or simply be informative. Who is responsible for PI planning? Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. A Program Increment (PI) is a timebox during which an Agile Release Train (ART) delivers incremental value in the form of working, tested software and systems. This is typically a two-day event held every 8-12 weeks. The Scrum Master role includes traditional Scrum team leadership and responsibilities to which other group? Of the condition-code register? The Solution Roadmap is a longer term forecasting and planning tool for a specific product or service. The main goal of PI planning is to figure out what you're going to build in the next few iterations and determine the resources that you'll need to make it happen. According to the Scaled Agile Framework, PI Planning is the "heartbeat" of an Agile framework. SAFe DevOps. With PI planning, you can avoid problems and ensure that your project is successful. Source. Scrum Masters are effective by using scrum methods, supporting SAFe principles and practices, and what else? What is the difference between a PI Roadmap and a Solution Roadmap? Most companies hold their PI planning meetings quarterly, in a month preceding the next increment. Its a good idea to carefully test all the equipment and connections ahead of time to minimise potential problems. SAFe is based on three primary bodies of knowledge which include Agile development, systems thinking, and what type of product development? Its really a lot like PI Planning but at a higher level, across the overall solution and not just the individual ART. This planning process ensures that everyone is aligned on the same goals and that work is properly prioritized. So, to start with, the Oxygen team switches from working with traditional Waterfall project management methods to embracing agile principles. PI Objectives summarize data into meaningful information that enhances alignment and provides what outcome? Essential SAFe is more basic and does not have a Solution Train, so if youre operating at this level, you wont need pre-PI Planning so formally. PI planning , a vital component of SAFe is integral to the Agile process, and the meeting can be an intense experience. . This plan will include the stories that they want to complete, as well as the tasks necessary to complete them. Analytical cookies are used to understand how visitors interact with the website. The SAFe Scrum Master role includes responsibilities to which other group? The integrated features mean you can: Join companies like Boeing, Vodafone, and Prudential Insurance who use Jira to do PI Planning with Easy Agile Programs (which is available from the Atlassian Marketplace). Once the PI Planning event is over, they use the Program Objectives from the Release Train Engineer to update the roadmap. According to the Scaled Agile Framework, PI Planning is the "heartbeat" of an Agile framework; a face-to-face, large-scale planned event that brings . But opting out of some of these cookies may have an effect on your browsing experience. Use Scrum to create safe environment for conflict. If its your first PI Planning event, try the standard agenda, get feedback from your teams, and experiment with different formats next time. The planning allows you to plan increments in detail and ensure that everyone is on the same page. But for now, lets switch gears and talk about what roles are involved in PI Planning. This is increasingly important as the environment for organisations continues to change and customers expect more features to be delivered more quickly. Ideally, everyone will participate in the PI Planning live. The cookies is used to store the user consent for the cookies in the category "Necessary". They highlight specific customer needs, how the current products address these needs, and potential gaps. What does transparency mean in a Scrum environment? In order for PI planning to be successful, input from team members and participants is required. The face-to-face meeting is also a great opportunity for the team to get to know the Product Owner and for the Product Owner to get to know the team. Agree on common goals, vision, and objectives. SAFe is a way for these companies (that otherwise would stay stuck in their old ways) to start moving in a more agile direction. There would be a constant battle for resources, budget, and opportunities to work on the sexiest projects. How SAFe flow accelerators help agile teams. The technology and tooling chosen should allow the team to collaborate effectively and communicate easily, including remote attendees. Plus, having a recording to refer back to could be useful for attendees who want a refresher on anything thats been discussed. Your PI Roadmap is created before your PI Planning event, and also reviewed and updated by Product Management after the event is finished. Along with bigger teams, larger organizations often have stricter requirements around governance and compliance, which can make it harder to move quickly. During this process, teams identify risks and dependencies and draft their initial team PI objectives. SAFe isnt perfect and neither is PI Planning. Typically a discussion about the next steps, along with final instructions to the teams, follows. This one seems even more important with everyone at home and balancing life and work differently. These technical problems can derail the meeting, especially if the team is relying on remote collaboration tools. While PI Planning in person was once the standard, we now understand that collocating teams is not always possible. We should keep a check on the historical velocity of team before over- committing the team's capacity. The Product Owner defines Iteration goal. The process is visible to all stakeholders. This cookie is set by GDPR Cookie Consent plugin. These companies are looking for new ways to organize people into projects and introduce more effective ways of working. They highlight specific customer needs, how the current products address these needs, and potential gaps. 5400 Airport Blvd., Suite 300 Michael Kennedy, Product Development for the Lean Enterprise. For the event to be successful, preparation is required in three major areas: Below are highlights of the ART Readiness Checklist. Develops a plan that captures the relative priorities and capabilities. PIs are typically 8 - 12 weeks long. We use cookies to analyze website performance and visitor data, deliver personalized content, and enhance your experience on the site. This is very important in agile. As mentioned earlier, SAFe stands for the Scaled Agile Framework. Program risks remain with the RTE, who ensures that the people responsible for owning or mitigating a risk have captured the information and are actively managing the risk. Distributed teams, very large ARTs, and other factors might require you to get creative with the schedule. Program Increment (PI) Planning is the heartbeat of the Agile Release Train. The Participants of the PI Planning meeting are all the team members, the business clients or the stakeholders the managers if any and product owners . Before PI planning, there must bestrategy alignment among participants, stakeholders, and Business Owners. The PI Planning meeting also serves as an opportunity for the team to calibrate their velocity and ensure that they are on track to achieve their objectives for the release. Whether distributed or in person, if your team gets PI Planning right, it makes everything in the upcoming increment so much easier. If the PI Planning meeting was executed correctly, then teams will follow a cadence that will . When looking at a program board, what does it mean when a feature is placed in a team's swim lane with no strings? Cadence and Synchronization help reduce uncertainty and manage what? This means that what happens in preparation for PI Planning can be just as important as the event itself. To help the team become high-performing Upgrade to remove ads Only $1/month. Program increment (PI) planning is an event that creates a shared vision among Agile teams. However, now that these teams are all working in the same way, they can be grouped together as a program. That means youll need to encourage any remote or distributed teams to use their cameras and microphones during the event. This cookie is set by GDPR Cookie Consent plugin. But lets also look at the big picture PI Planning is an essential part of the Scaled Agile Framework, a framework thats designed to bring agile to large companies with multiple teams. For guidance on adapting this agenda to support planning across multiple time zones, refer to the advanced topic article, Distributed PI Planning with SAFe. This article focuses on the planning activities of a single ART. The framework is geared at improving visibility, alignment, and collaboration and should lead to greater productivity, better results, and faster delivery. 7 Q This is highly encouraged because this planning meeting provides a key opportunity for the team to understand the product and their upcoming work. (The full checklist is provided in the SAFe PI Planning Toolkit, available to SPCs). Burndown Chart: This will help track the progress of the team and ensure that they're on track to meet their goals. Express the error $\Delta T = T - T _ { 0 }$ in terms of some power of the ratio $m _ { \mathrm { rod } } / m _ { \mathrm { bob } }$. Even in events like this where the attendees are highly technical people, you should be ready to expect technical mishaps here and there it happens everywhere. Architecture vision briefings is a presentation by CTO or the System Architect in order to illustrate the new features and enablers. An effective SAFe Scrum Master helps the team improve in areas including quality, predictability, flow, and where else? c) Program Backlog Refinement. Discuss locations and timings for daily standups. a) To ensure the Business Owners accept the plan. Once the breakout sessions begin, the environment can become stressful for some. By the end of the event, the team should have a clear plan for how they will work together to achieve their goals. Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors. In agile projects, the teams work like the train's rail cars. Make the most of it: Respect the timebox. It requires a clear scope in terms of systems, product, and technology. This means ensuring that executive briefings, product vision briefings, and architecture vision briefings have been given and that all stakeholders are up to date on the latest developments. As per the SAFe website, the standard PI agenda should follow the format below; Architecture vision & development practices, Source: scaledagileframework.com/pi-planning. Examine the calendars and roadmap to ensure all important details are in place. What does the letter C represent in SAFe's CALMR approach to DevOps? Plus, its a lot cheaper than flying folks in to do PI Planning every few months. Many companies find that 8-12 weeks (which adds up to 4-6 x 2-week iterations) is the right amount of time for an increment. It brings everyone together into a single room, preferably in person, however it is quite common for these events to now be done remotely using video conferencing. Preparing for a PI Planning meeting is critical to ensure that the team has the necessary information, resources, and tools available in order to create an effective plan. Risk should be Resolved, Owned, Accepted or Mitigated (ROAMed). That way, everyone still gets an element of face-to-face collaboration. Plan work for the IP Iteration during PI Planning. How to approach? Or maybe youve been doing PI Planning for a while now, but its not running too well and you have room to improve but not sure where. Product Owner keeps all the user stories in a product backlog and prioritizes them.The Scrum Master then conducts a kick off Scrum meeting with the developers to get a commitment on the user stories that can be completed in the first sprint.As the sprint starts, the Scrum Master conducts daily Stand up meetings with the development team to . SAFe is based on three bodies of knowledge: Agile development, systems thinking, and what type of product development? There are three required inputs needed to start a PI Planning event. Equip your remote, distributed or co-located teams for success with a digital tool for PI Planning. Plus, youll need to ensure the facility is ready - especially since you may have hundreds of participants attending. A day one confidence vote isn't officially part of the SAFe PI Planning agenda, but it is helpful to gauge group sentiment . Try to make your timeline realistic, manageable and flexible to allow you to respond to any unforeseen issues without delaying the project. So, what is the product managers role in PI Planning? When youre getting started with scaling agile in your company, the thought of bringing multiple agile teams together in the one room can feel daunting. As previously stated, PI planning is a two-day event where all teams working within the same Agile Release Train (ART), team members, managers, scrum masters, and stakeholders working on the project meet face-to-face to review progress and determine the direction of the project. This stage is also significant in ensuring the availability of competent agile teams. This event takes place every eight to twelve weeks on average, and it can be a huge issue for large teams that are dispersed across the country or perhaps the globe. Then commit to the process that follows. (Choose two.). what is accomplished in the first part of the PI planning meeting?-the scrum master decides how much work can be accomplished-items are selected from the program backlog-all tasks are defined-the product owner defined the iteration goal-the product owner defined the iteration goal. b) To build shared commitment to the program plan. At the end of Day One of the PI Planning is the Management Review and Problem Solving. While these challenges are inevitable, there are ways to mitigate them. Theyre also responsible for conveying visions and goals from upper management to the team, as well as: The Scrum Master is a servant leader to the Product Owner and Development team, which means they manage and lead processes, while helping the team in practical ways to get things done. Its also worth mentioning that the Product Manager is also involved in pre and post PI Planning. They involve getting together ART stakeholders across all the Agile Release Trains within the solution train to ensure theyre synchronised. Facilitating an effective team breakout session. Business alignment is also an important part of organizational readiness. This is Aalto. (Choose two. The outcome of the program should be a baseline iteration plan, which is essentially the delivery team's promise to the product owner and stakeholders about what they will deliver during the Program Increment. The PI Planning meeting is organized by the Release Train . What is a characteristic of an effective Scrum Master? Distribute planning and control to those who can understand and react to the end results. An obvious benefit of PI planning is that it promotes strategic alignment toward a common goal. What is a pre-PI Planning event and when is it needed? They may not know what the other teams are working on, which can cause a lot of problems. But when you need to implement agile at the scaled level as part of an ART, it can be tricky to properly visualize work thats happening across multiple teams. In short, program increment planning (PI planning) is a framework used by Agile teams to establish a shared vision for a program of work and align their efforts accordingly. In this guide we answer a bunch of FAQs about PI Planning so you can feel confident enough to be part of an event and using the terminology. SAFe program boards dont have to be physical, though. The information on this page is 2010-2023 Scaled Agile, Inc. and is protected by US and International copyright laws. So, how does Jira fit into SAFe and PI Planning? Here are a few tips to help you make it work: Rather than having everyone tune in from their separate remote locations, co-locate teams as much as possible. This is often referred to as the team-of-teams level. At the end of the first Iteration, the team finishes user stories A, B, and 50% OF C. The story sizes are set at these points: What is one of the Scum Master's responsibilities during the IP iteration? People may feel pressure from the room to vote for a plan to go ahead, rather than speaking up about their concerns. Cookie Policy Step 4: prepare for PI planning with a pre-PI session. Basically all the specific things the teams needs to work on . PI Planning is a vital element of SAFe. Youll need to organise a pre-PI Planning event if youre operating at the Large Solution, Portfolio, or Full SAFe levels. Product Owners help the Team with defining stories, estimating, and sequencing, as well as drafting the Teams PI Objectives and participating in the Team Confidence Vote. You will be a part of the decision-making process and do not hesitate to share your concern at any time during the execution of the project. Critical roles are assigned. All very good reasons to do PI Planning. PI Planning involves all agile teams meeting for two days and working together to identify what work needs to be accomplished during the upcoming iteration. Which activity is a Scrum Master's responsibility? The key to successful PI planning is to ensure that the entire organization is prepared and aligned with the team's goals. Day 1 of PI planning Executive Briefing. What does SAFe have to do with PI Planning? The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional". They have clearly shown real financial ROI, not to mention the intangibles that occur when the team of Agile teams creates a social construct that is personally and collectively rewarding. SM ensures that all risks have been addressed. Throughout the event, business stakeholders, project owners, and project teams review their program backlog. "A lot of fun and challenges will come your way. Day 1: Draft Plans, MS Teams, and Big Agile. When is a Feature hypothesis fully evaluated? Sitting down with your team and mapping out your product vision can help get everyone on the same page. The Scrum Master also participates in the Confidence Vote to help the team reach a consensus. For example, too many teams stick with traditional SAFe Program Boards even though theyre not always practical. Their role focuses mainly on planning and facilitating the PI Planning event. Program Increment. (Choose two.). In the old way of working, these teams would never have spoken to one another before (until there was a critical problem that forced them to talk). SAFe outlines what should happen at each level of the organization to make sure that scaled agile is successful. Instead, they increase the reliability of the plan and give management an early warning of goals that the ART may not be able to deliver. While physical face to face planning has its benefits, the unwritten SAFe rule is the people who do the work plan the work. When physical presence is not possible, real time, concurrent, virtual, face to face planning has now proven to be effective. PI Planning is incredibly beneficial for large scale agile organizations. Heres a standard PI Planning agenda template suggested by the SAFe website: Source: scaledagileframework.com/pi-planning. The active participation of Business Owners in this event provides an important Guardrail on budgetary spend. PI planning is an important part of the agile process which also includes agile ceremonies. SAFe Release Train Engineer PI Planning brings together those teams to plan out work for the next increment based on shared objectives. Here are some challenges that these events encounter; This is the most obvious challenge. In this case, the Solution Train provides coordination using a Pre-PI Planning event, which sets the context and provides the inputs for the individual ART PI planning events. During PI planning, what are two key purposes of the hourly Scrum of Scrums checkpoint meeting? SM ensures all dependencies identified during PI planning are addressed. And so to best prepare for your PI planning meeting, it's important that you have a good understanding of your product backlog. Fill-in the form to complete this step. If you ignore the mass of the rod, the period is $T _ { 0 }$, and if you use $m _ { \mathrm { rod } }$ in your calculation, the period is T. How far from the true value T is $T _ { 0 }$? That way, your teams will avoid getting distracted, while still ensuring everyone can participate. Scaled Agile Framework and SAFe are registered trademarks of Scaled Agile, Inc. Scaling Agile across teams helps organizations deliver larger . Supporting delivery using Agile practices, Which two behaviors should a Scrum Master represent as a coach? ), Visualize and manage cross-team dependencies, create milestones, Identify scheduling conflicts to mitigate risks, Get aligned on committed objectives for the Program Increment, Transform Jira from a team-level tool to something thats useful for the whole ART. One common issue that can arise from having distributed teams tune in remotely via video and audio is too much noise and interference. Traditionally, theyre a physical board thats mounted on the wall, with columns drawn up to mark the iterations for the increment, and a row for each team. The traditional waterfall approaches fall short because theyre slow and inefficient.
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